This position will work closely with Director of Operations to provide global financial, as well as operational support in the headquarters office of a global youth employment nonprofit. The position will be based in Washington, DC with an option of working remotely part-time after a proven track record on the job.
Interested candidates should send resumes to firstname.lastname@example.org with the subject line: “Finance/Ops Associate Position”.
To be successful you'll need:
SKILLS AND QUALIFICATIONS REQUIRED
- Working knowledge of accounts payable and banking matters;
- Experienced working with Intacct and Bill.com accounting systems;
- Experienced with ADP payroll and online timekeeping system;
- Experienced scheduling wire payments domestic and internationally;
- Excellent interpersonal and communication skills and the capacity to maintain professional credibility and the respect of staff and senior management;
- Ability to manage competing priorities and work to tight timelines;
- Prior experience working from home is preferred;
- High attention to detail, proactive self-starter and works well under pressure;
- Familiarity with the use of accounting packages to process data and generate reports and excellent level of computer literacy, including proficiency with Microsoft Excel;
- Proven record of operations improvement in previous roles;
- 2+ years of general operations and accounting experience is preferred;
- Bachelor’s degree in Accounting or Business Administration preferred.
What you'll do:
- Issue invoices (domestic and overseas) and ensure they are promptly distributed, accurately coded, authorized and entered into the accounting system;
- Keep track of global procurements and ensure that spending against contracts is proper and within contract limits;
- Perform weekly domestic and international payments and email/post remittance advices;
- Reconcile supplier statements on a monthly basis and report any disputes immediately;
- Monitor cash flows on a daily basis;
- Match banking deposits/withdrawals with the bank statements;
- Complete monthly bank reconciliation in the accounting system;
- Process monthly credit card charges by working with teams to obtain coding and receipts for all transactions;
- Work with international teams to maintain and replenish petty cash floats;
- Assist the Director of Operations in the preparation of reports, payroll related processing and payments and various month end general ledger reconciliations;
- Prepare reports by collecting, analyzing, and summarizing account information and trends;
- Assist external accounting team with month end closing procedures;
- Maintain historical records by filing financial and other documentation to ensure it is easily accessible by teams;
- Perform other duties as required to support the Director of Operations;
- Act as a liaison to local and state governments on all tax matters;
- Support payroll and benefits inquiries;
- Ensure that all expense reimbursements are proper and necessary and process reimbursements in a timely manner;
- Assist Director of Operations with other payroll tasks as needed.
GENERAL OFFICE MANAGEMENT DUTIES
- Maintains office services by organizing office operations and procedures;
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends;
- Support the office with basic administrative tasks such as coordinating messenger and courier service, sorting and distributing incoming mail, scanning and copying documents, maintain office filing and storage systems;
- Maintain office filing and storage systems;
- Update and maintain databases such as mailing lists, contact lists and client information;
- Monitor and maintain office supplies;
- Ensure office equipment is properly maintained and serviced.
Worldwide, more than 75 million young people are unemployed. But many employers can’t find people with the skills they need for entry-level jobs. Generation was created in 2014 to help bridge this gap—at speed and scale.
We’re building a skills-training methodology that can serve hundreds of thousands, and eventually millions, of young people a year. And we’re building proof that this training creates real business outcomes for employers, and lasting career impact for trainees—so everyone has the incentive to invest in skills. Our goal is to help our students achieve personal and professional success—and fundamentally change their life trajectories. Generation programs prepare unemployed or underemployed young people, aged 18 to 29, for jobs in four sectors: healthcare, technology, retail/sales, and skilled trades.
Today, Generation is active in eight countries—more than 64 cities and 150+ sites—with diverse social, economic and labor-market contexts.