Operations / Hong Kong

Senior Finance and Operations Officer


Generation Hong Kong seeks to recruit a Senior Finance and Operation Officer to join the Generation X CLAP initiative, under CLAP for Youth @ JC (“CLAP”) phase II which is a five-year project initiated by The Hong Kong Jockey Club Charities Trust. It will focus on fostering a sustainable ecosystem to facilitate youth with their transition from school to work, enabling them to pursue a fulfilling life through cross sector collaborations in school, community, and workplace.

To apply, please send a cover letter and resume to hkcareers@generation.org by Aug 15.

Please note that only shortlisted candidate will be contacted.


To be successful you'll need:

Values:

  • A believer in the value of creating social good and social innovation, passionate about youth development and embrace teamwork and collaborations.
  • Entrepreneurial, creative, proactive mindset required of start-ups that takes ownership for targets and seeks opportunities for improvement / growth of the program without guidance.

Attitude:

  • Innovative, creative and analytical with a track record of managing full set of financial records.
  • High degree of independence and experience with self-management.
  • Positive, solutions orientated attitude, drive for excellence and ability to be a team player.

Skills:

  • Experience in handling full set of accounts and online accounting systems
  • Excellent record keeping, well organised, and attention to detail
  • Excellent command of written and spoken English & Chinese (Cantonese) is a must.

Knowledge:

  • Minimum 3+ years of related work experience, with Degrees in related areas such as business, accounting or finance will be advantageous.
  • Intermediate knowledge of MS Excel
  • Ideal candidate will have experience working with educational institutions, and/or has knowledge of current trends in adult learning, issues and the players in the skills training landscape.

What you'll do:

The Senior Finance and Operations Officer is a full-time role that will report directly to the Chief Operating Officer of Generation HK, will oversee the overall finance, admin and operations related tasks for both Generation X CLAP and Benchmark. The key responsibilities are: 

Finance

  • Manage outsourced Accounting, Tax, and Corporate Secretarial services vendors.
  • Ensure that all interactions with government bodies, tax, corporate registrations, and other statutory matters are handled appropriately and in full compliance
  • Implementing robust and transparent financial management reporting process, in conjunction with global/region direction.
  • Support HK office with foundation and/or government grant compliance requirements, as-needed
  • Assist the annual audit process
  • Assist the annual internal budgeting and cost & pricing process, under the leadership of Regional Finance
  • Support HK office in developing and comply with standardized pro-forma financial templates for all new project proposal
  • Ensure all financial records are properly kept and maintained
  • Inputting payment to external vendors
  • Liaising with external Accounting vendor to ensure proper recording of transactions in the accounting system

Operations

  • Implementing a robust admin process to ensure that on field team are not burdened with prolonged administrative issue
  • Assist on the recruitment and on-boarding process for new roles under Generation X CLAP Initiative, as well as maintaining HR records for current roles
  • Managing Employees’ handbook and ensuring employees’ adherence to it
  • Ensuring proper management of organization’s records, including materials archives, student file archives, information boards displays
  • Manage the relationships with vendors; assess, evaluate, appoint, and supervise vendors to ensure high quality services
  • Review contracts for conformance to company policy and best practices
  • Ensuring insurance, legal, health and safety obligations are adhered to.
  • Assisting with other admin tasks as required by management

About Generation

Worldwide, more than 75 million young people are unemployed. But many employers can’t find people with the skills they need for entry-level jobs. Generation was created in 2014 to help bridge this gap—at speed and scale.

We’re building a skills-training methodology that can serve hundreds of thousands, and eventually millions, of young people a year. And we’re building proof that this training creates real business outcomes for employers, and lasting career impact for trainees—so everyone has the incentive to invest in skills. Our goal is to help our students achieve personal and professional success—and fundamentally change their life trajectories. Generation programs prepare unemployed or underemployed young people, aged 18 to 29, for jobs in four sectors: healthcare, technology, retail/sales, and skilled trades.

Today, Generation is active in twelve countries—101 cities and 280 sites—with diverse social, economic and labor-market contexts.